Domestic
Mail Manual E040
Free
Matter for the Blind and Other Physically Handicapped Persons
E000
Special Eligibility Standards
E040
Free Matter for the Blind and Other Physically Handicapped Persons
Summary
E040
describes the standards under which mail may be sent to or from blind or physically
handicapped persons free of postage.
1.0
Basic Information
1.1General
Subject
to the standards below, matter may be entered free of postage if mailed by or for the use
of blind or other persons who cannot read or use conventionally printed materials due to a
physical handicap. The provisions of E040 apply to domestic mail only.
1.2Mail
Classification
Matter
mailed free under this standard is not considered part of any particular class of mail and
is not protected against postal inspection. This matter is treated as First-Class Mail for
the exclusive purposes of determining appropriate standards for processing and delivery
and for handling if undeliverable.
1.3Eligibility
The
following persons are considered to be blind or unable to read or use conventionally
printed material due to a physical handicap for purposes of this section:
a.
Certified participants in the Library of Congress National Library Service for the Blind
and Physically Handicapped (NLS).
b.
Blind persons whose visual acuity, as determined by competent authority, is 20/200 or less
in the better eye with correcting lenses, or whose widest diameter of visual field
subtends angular distance no greater than 20 degrees.
c.
Other physically handicapped persons certified by competent authority as meeting one or
more of the following conditions:
(1)
Having a visual disability, with correction and regardless of optical measurement, that
prevents the reading of standard printed material.
(2)
Being unable to read or unable to use standard printed material as a result of physical
limitations.
(3)
Having a reading disability resulting from organic dysfunction and of sufficient severity
to prevent their reading printed material in a normal manner.
(4)
Meeting the requirements of eligibility resulting from a degenerative, variable disease
that renders them unable to read or use conventional printed material because of impaired
eyesight or other physical factors. These persons are eligible during the time in which
they are certified by a competent authority as unable to read or use conventional
materials.
d.
Eligible participants must be residents of the United States, including the several
states, territories, insular possessions, and the District of Columbia, or American
citizens domiciled abroad.
1.4
Certifying Authority
For
purposes of this standard:
a.
The postmaster may extend the free matter privilege to an individual recipient based on
personal knowledge of the individual's eligibility.
b.
In cases of blindness, visual impairment, or physical limitations, "competent
authority" is defined to include doctors of medicine; doctors of osteopathy;
ophthalmologists; optometrists; registered nurses; therapists; and professional staff of
hospitals, institutions, and public or private welfare agencies (e.g., social workers,
caseworkers, counselors, rehabilitation teachers, and superintendents). In the absence of
any of these, certification may be made by professional librarians or by any person whose
competence under specific circumstances is acceptable to the Library of Congress (see 36
CFR 701.10(b)(2)(i)).
c.
In the case of reading disability from organic dysfunction, "competent
authority" is defined as doctors of medicine and doctors of osteopathy.
1.5
Qualifying Individuals
The
USPS may require individuals claiming entitlement to the free matter privilege to furnish
evidence of eligibility consistent with the standards in 1.3 and 1.4, or verify by other
means that the recipients are eligible to receive free matter.
2.0
Matter Sent to Blind or Other physically Handicapped Persons
2.1Acceptable
Matter
Subject
to 2.2, this matter may be mailed free:
a.
Reading matter in braille or 14-point or larger sightsaving type and musical scores.
b.
Sound reproductions.
c.
Paper, records, tapes, and other material for the production of reading matter, musical
scores, or sound reproductions.
d.
Reproducers or parts of them for sound reproductions.
e.
Braille writers, typewriters, educational or other materials or devices, or parts thereof,
used for writing by, or designed or adapted for use of, a blind person or a person who has
a physical impairment as described in 1.3.
2.2Conditions
The
matter listed in 2.1 must meet these conditions:
a.
The matter must be for the use of a blind or other physically handicapped person.
b.
Either no charge, rental, subscription, or other fee is required for this matter; or, if
required, may not exceed the cost of the item.
c.
The matter may be opened and inspected by the USPS.
d.
The matter contains no advertising. Advertising is defined as:
(1)
All material of which a valuable consideration is paid, accepted, or promised, that calls
attention to something to get people to buy it, sell it, seek it, or support it.
(2)
Reading matter or other material of which an advertising rate is charged.
(3)
Articles, items, and notices in the form of reading matter inserted by custom or
understanding that textual matter is to be inserted for the advertiser or the advertiser's
products in which a display advertisement appears.
(4)
An organization's advertisement of its own services or issues, or any other business of
the publisher, whether in display advertising or reading matter.
2.3Letters
From Sighted
Letters
prepared in any form by sighted individuals, to be sent to a blind or other physically
handicapped person, or empty shipping materials for mailing matter described in this
section, may not be sent free and must bear the full applicable postage.
3.0
matter sent by blind or other physically handicapped persons
3.1acceptable
letters
Only
letters in braille or in 14-point or larger sight-saving type or in the form of sound
recordings, and containing no advertising, may be mailed free, and only if unsealed and
sent by a blind or other physically handicapped person as described in 1.3.
3.2other
letters
Letters
that are handwritten, or printed or typed in a type size smaller than 14 points, may not
be sent free. These letters must bear the full applicable postage.
4.0
Preparation
4.1
Basic Standards
All
matter mailed under this standard:
A.
Must be marked "free matter for the blind or handicapped" in the upper right
corner of the address side.
B.
Must meet the minimum and maximum dimensions in c010 and c700, respectively.
C.
Is subject to the mailability standards in c020 and c030.
4.2
Special Services
Insurance
is the only special service that can be added to mail sent under this standard. The fee
for insurance must be paid by the sender.